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OUTLOOK SIGNATURE MANAGER

Protect Your Brand And Compliance Across Every Outlook Email

Update branding, enforce disclaimers, and launch campaigns with Outlook signature automation – without chasing employees, raising support tickets, or involving IT.

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Guarantee Compliance

Roll out approved templates and legal disclaimers, so every employee email reflects your brand and meets legal requirements by default.

Speed Up Rollouts

Push signatures firm-wide automatically across desktop and mobile – no manual updates, no employee comms, no requests for IT.

Maximize Marketing ROI

Make employee emails a powerful new marketing channel by instantly rolling out banner campaigns and updates.

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Santander logo. Outlook Signature Manager.
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Design, Deploy, Control - All From One Platform

One central portal to build, assign, and roll out email signatures across Outlook – no IT involvement needed.

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Create Impactful Email Signatures with Ease

Building a polished signature takes minutes, not hours. Customize fonts, layouts, and content to fit your brand guidelines with the built-in editor, then drag and drop logos and banners into your signatures without losing quality.

Sync Data and Deploy Instantly

Syncing Outlook Signature Manager with your company’s Entra ID means signatures automatically refresh if someone receives a promotion, moves office or changes teams.

Signature updates are rolled out instantly. Users can access the Outlook Signature Manager on iOS or Android, so they can still deliver on-brand, impactful emails on the go.

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Email marketing campaign in Outlook, promoting a due diligence webinar. Outlook Signature Manager.

Launch Segmented Campaigns and Track Performance

Tailor banners to fit different teams, functions, or marketing campaigns – then track usage with in-app analytics.

Employees can switch between banners to promote different campaigns or tailor disclaimers to specific communications.

Complete Signature Control for Marketing and Legal - Without Burdening IT

Turn Email Into a Powerful Brand Channel

Make every employee email a consistent, measurable extension of your brand – no unapproved banners or out-of-date logos in sight.

Hyperlink banners to landing pages, reports, or event registration pages to promote your biggest campaigns and latest initiatives – then track performance with built-in analytics.

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Client-Ready Emails Without the Admin Overhead

Clients know they’re in credible, professional hands as soon as they open your emails. Whether your teams are sending a pitchbook, a due diligence report, or investor materials, their email signatures are always up to date, well-formatted, and on brand. 

 

Teams can easily switch between disclaimers for different regions, audiences, or document types, ensuring compliance without driving up admin time.

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Centralize Control and Cut Down on Support Tickets

Free IT from frequent requests to update signatures or banners. Marketing teams can deploy signatures across Outlook desktop, web, iOS, and Android from one portal – completely self-service, no IT involvement needed.

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“UpSlide acts as an additional member of our marketing team – one that we can trust to guarantee that our global teams will produce brand-compliant, high-quality deliverables.”

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Samantha Cottle,
Head of Marketing, Clarksons

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At DC Advisory, we are proud to be demanding in terms of the quality, accuracy, and consistency of our deliverables; UpSlide is one of the solutions that helps us to achieve all this.

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Virgine Leffort
IT Specialist, DC Advisory

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UniCredit logo. Outlook Signature Manager for banking.

This was the fastest and smoothest onboarding of an application that I’ve seen. ​This project really stands out; the team were tremendous.

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Marcin Stefański
Application Team, UniCredit

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Email’s Fixed. Do The Same for PowerPoint, Word, and Excel.

Combine Outlook Signature Manager with standardized templates, brand formatting tools, and marketing-approved content to protect compliance across Microsoft 365.

Explore Brand Compliance
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Compliance Across Every Email, No Exceptions

Take control of branding, enforce compliance automatically, and turn email into a measurable marketing channel.

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FAQs

How Does UpSlide’s Outlook Signature Manager Work?

Admins create signatures and campaigns in the UpSlide portal using a drag-and-drop editor, assign them to user groups, and deploy them automatically across Outlook clients. Employee details can sync with Microsoft Entra ID so signatures update automatically when user data changes.

Can I Manage Outlook Signatures for the Entire Company?

Yes. Administrators can manage signatures centrally and deploy updates company-wide instantly, ensuring everyone uses the latest branding and contact information.

Can Teams Use Different Signatures or Banners?

Yes. Admins can assign different signature campaigns to specific teams or groups, allowing targeted messaging, marketing banners, or legal disclaimers depending on department or region.

Does Outlook Signature Manager Integrate With Microsoft 365?

Yes. The solution integrates with Microsoft 365 and can sync user data from Microsoft Entra ID to automatically update employee details in signatures.

Which Outlook Versions Are Supported?

It works with Outlook Desktop (2016+), Outlook Web, and mobile apps on iOS and Android, provided the apps are up to date.

Is Outlook Signature Manager Secure?

Enterprise clients rely on UpSlide’s security standards and integration with their Microsoft infrastructure to ensure secure data handling and governance.